Job Details Administrative Assistant (NOC13110)

Vacancies - 02
Location - Calgary
Salary - $26.00 /Hour
Category - Permanent, Full Time 40 Hr/Week (Mon-Fri: 8.30AM-5.00PM)
Benefits - Extended health care (Medical, Dental & Vision) as per the College policy, Wellness program, Disability insurance, Employee assistance program, Student Referral Program, on-site parking.

About Us:
Global College of Business and Technology Ltd. is led by a team of 31 instructional and administrative staff serving over 1000 students of various business education streams. We are committed to providing the finest motivating & inspiring environment to its students for learning, teaching, research, innovation and character building to help them become “physically strong, mentally alert, intellectually sharp, spiritually elevated and professionally smart” and thereby turn into “winning personalities”. Leaders in today's environment need to acquire specialized knowledge, skills and attitudes so as to have a cutting edge vis-à-vis their competitors.

The Curriculum at Global College of Business and Technology Ltd. is anchored to foster a much deeper intellectual exploration to meet the requirements of Trade and Industry and Society as well. Our training and programme are guided by our vision, mission, and core values. Our team is a valuable mix of experienced professionals, and we are always committed to creating and nurturing an environment where our people are encouraged to embrace challenges, express their ideas, value diversity, and have fun!

Position Summary:
We are looking for two administrative support coordinators to fill our staffing deficiencies. These individuals will provide administrative and clerical support in the college reception office.

Key Duties and Responsibilities:

• Answer telephone and electronic enquiries, and relay calls and messages to the appropriate management / instructional staff members.
• Greet visitors, ascertain the nature of business, and direct visitors to appropriate college staff.
• Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information.
• Type and proofread correspondence, forms, and other documents before presentation/dispatch.
• Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed.
• Arrange and coordinate seminars, conferences, etc., and record and prepare minutes of meetings.
• Determine and establish office procedures and routines, schedule and confirm appointments.
• Provide backup support for email and online inquiries, and order office supplies, and maintain inventory.
• Manage records in compliance with the College retention & and disposal policy
• Arrange travel schedules and make reservations for the Principal and other staff as and when required.
• Manage the job portal on the College website.

Skills & Qualifications:
• A college diploma in business or office administration is required.
• Experience in a clerical or executive secretarial position related to office administration is preferred.
• Ability to perform multiple and varied tasks and to change priorities in a fast-paced environment.
• Good judgment, initiative, tact, and diplomacy in dealing with frequent interactions with students, Instructors, and support staff.
• Skills in Microsoft Office (Word, Excel, Outlook) required.
• High degree of comfort with technology and web-based platforms is required.
• Strong file management skills required.
• Strong written and verbal communication required.

How to Apply:
Submit your cover letter and resume quoting Job No. “G-13110" in the subject line to our email address ( info@globalcollege-edu.ca ). Visit our website for more information ( https://globalcollege-edu.ca/ ).
Although we thank all applicants for applying, only those shortlisted and considered for further discussions, will be contacted.

*Global College is an equal opportunity employer*