Job Details Please apply with resume through the following link: https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=CRCS&cws=75&rid=10635

Job Description Title: Program Associate

Location: Canada (Remote)

Employment status: Full time Contract - 12 months

Salary band: $40,248- $58,695/year



The Canadian Red Cross (CRC), an iconic brand and one of the most inspirational not-for-profit organizations on this planet, is seeking a Program Associate to join our International Support team.

You have a passion for helping others, and want to work with other dedicated individuals? By applying, you are taking a big first step to be part of an exciting organization.

At the Canadian Red Cross, we are guided by our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. We help people and communities in Canada and around the world in times of need and support them in strengthening their resilience.

Starting with the hiring process, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment where everyone can reach their full potential. We encourage all qualified persons to apply, particularly Indigenous Peoples, persons with disabilities, racialized people, and people with diverse gender identities and sexual orientations, and others who share our values and contribute to fostering an inclusive and diverse workplace.

Reporting to the Senior Manager, International Support Team (IST), the Program Associate functions as the administrator, responsible for processing administrative services, fund transfers, travel preparations, editing and formatting of documents, and other day-to-day tasks to support the International Cooperation and Program (ICP) team.



In this role, you will:

Responsibility 1: Administrative Support to the International Cooperation and Program (ICP) team

Maintains an effective filing system, preparation, screening, editing, and revision of correspondence.
Monitors approval procedures including tracking documents for approvals, obtaining signatures on decision papers and terms of reference and keeps management updated.
Assists, and coordinates with People Services department on briefing and debriefing schedules of staff/delegates, in conjunction with relevant Program Coordinators.
Provides assistance with team travel including visa processing and submission.
Provides logistics support for project conferences/meetings and maintains team calendars.
Prepares and compiles materials for meetings; attends meetings, takes minutes, and prepares action sheets to track items delegated.
Responsibility 2: Project Financial Administration

Prepares and processes all wire transfer documents (expense claims, invoices, contribution agreements, consultancy agreements).
Supports timely processing and payment of delegate and program related expenses.
Responsibility 3: Support to Program/Project Development and Management

In conjunction with the Program Coordinators/Program Managers, proofreads and formats narrative material including project proposals, reports, briefing packages, terms of reference for project personnel and consultants, and Memoranda of Understanding (MoUs) with project partners.
Supports project coordination by ensuring deadlines and processes identified in coordination meetings or communications are followed and sends gentle reminders to the team.
Ensures processes adhere to approved policies and guidelines.
Supports Program Coordinators and Program Managers on reporting deadlines.
Supports in creating Purchase Requisitions (PRs) and Results Base Management (RBM) data entry in AX
Documents the admin processes used by ICP team and contributes to improved efficiency.
Responsibility 4: Supports an effective team

Collaborates to fulfill the agreed objectives, needs and expectations.
Ensures sharing and dissemination of relevant materials to all concerned actors.
Provides back-up to colleagues, as required and mentors colleagues on sourcing processes and systems.
Integrates volunteer resources within the scope of responsibilities, as required.
Participates in disaster planning, preparation and response, as required.


What we are looking for:

Possess 2 to 3 years of experience in project or program administration, preferably in a humanitarian field.
Bachelor’s degree in administration or an equivalent combination of education and experience in a project administration role.
Fluency in English is required; knowledge of another language (French, Spanish, Arabic or Hindi) is an important asset.
Advanced MS Office competencies (Word, Excel, PowerPoint); experience with SharePoint and Dynamics AX are strong assets.
Strong organizational skills, with proven strengths in administration and financial management.
Ability to work in a fast-paced environment with minimal supervision.


Working conditions:

Flexibility to work non-traditional hours on short notice is required.
This is a remote position requiring access to a reliable internet connection, a laptop/computer and a telephone.
Requires a successful completion of a Canadian criminal record check.
Full vaccination against COVID-19 is mandatory for this position and operation (the CRC will however adhere to its duty to accommodate those who are unable to be fully vaccinated for a reason related to a human right protected ground).
Eligibility to work in Canada: At this time, we welcome applications from candidates eligible to work in Canada. If you are not a citizen or permanent resident of Canada, we encourage you to carefully review your visa to find out whether you are eligible to work in the job you are considering applying for. Refer to our FAQ for more information.


If you require accommodation measures during any phase of the hiring process, please notify us as soon as possible. All information received in relation to accommodation requests will be kept confidential.